Procurement/Disposals

In order to supply goods or provide services to the municipality, the business needs to be registered on the Supplier Database. The business is then able to quote and bid for services and goods as advertised by the municipality.

What is a Quotation?

A quotation is an informal offer to perform work, render a service or supply goods at a price. Request for Quotation (RFQ) is a form of procurement where processes and procedures have been relaxed in accordance with pre-determined transactional ceiling costs.

What is a Bid?

A bid, previously called a tender, is a formal offer to perform, render a service or supply goods at a price. The bidding process is a detailed, document driven process, which requires the potential supplier to complete and submit a document within a predetermined timeframe.

Get registered

In order to register, you will need the following:

• A valid Tax Clearance Certificate (TAC) obtainable from the Receiver of Revenue (SARS).
• A credible bank account.
• Registered with the appropriate Industry Regulatory body for your specific industry (e.g. attorney with the law society), where applicable.
• BEE Certificate, where applicable

Complete Supplier Registration forms available from municipal offices.

Access bids or quotations via:

• Our website
• Notice boards
• Newspapers

Tips for Completing/Submitting Your Offer

• Read documents carefully and provide all information requested.
• Attach all requested documentation (eg Tax Clearance Certificate).
• Ensure that you have provided the correct price and details for your office.
• Answer all questions truthfully, if you get caught it may disqualify your offer and lead to further action.
• When in doubt, enquire on the information requested.
• Ensure that you are able to meet all the requirements within the specified time and can thus honour the conditions of the contract.
• Ensure that your offer (quotation or bid) is deposited at the closing destination before the closing time.
• HDI supplier must ensure that they claim their preference points by completing the required documentation and attaching the necessary momentary proof.
• Ensure that your bid document is deposited in the correct bid (tender) box.
• Ensure that bid documents are signed on the indicated areas.
• Be aware of "fronting" scams ("fronting" - The utilisation of HDIs for the purpose of obtaining preference points when bidding for government bids or quotations without any real empowerment of the HDI).

Visit the document section for more information on Archived Tenders; Contracts awarded; Current Request for Quotations; Current Tenders; SCM Implementation Reports; SCM Notices; SCM Policies; Registration Forms.

For queries related to Supply Chain / Procurement processes please contact:

SCM Principle Clerk: Courtney Charlmers
Tel: 023 414 8177

Email: courtneye@beaufortwestmun.co.za  or

Clerk: Formal Quotations & Tenders: Sidwill Madumbo
Tel: 023 414 7547

Email: sidwillm@beaufortwestmun.co.za